Procurement #151687


Title
***BID DEADLINE EXTENDED*** Removal & Replacement of Driving Range Tee Line
Status
Archive
OpenDate
12/21/2023
CloseDate
01/15/2024
Description
Cherokee Nation Entertainment (CNE) LLC, a wholly owned tribal company of the Cherokee Nation, is seeking bids for removal and replacement of the Driving Range Tee Line, requirements for Cherokee Springs Golf Course located at 700 W Ballentine Rd, Tahlequah, OK 74464.
Detail
Cherokee Nation Entertainment (CNE) LLC, a wholly owned tribal company of the Cherokee Nation, is seeking bids for removal and replacement of the Driving Range Tee Line, requirements for Cherokee Springs Golf Course located at 700 W Ballentine Rd, Tahlequah OK 74464. SCOPE OF WORK - CONCRETE • Remove existing artificial turf and subgrade from 2 separate tee boxes o Work to be done on one tee line at a time, so the other is accessible for daily use o Work on second tee line cannot commence until first tee line has cured and appropriate hitting mats have been installed by Golf Management • Re-level, pack and prep with suitable subgrade material • Install 2” thick wood forms • Pour 3000psi concrete to a depth of 4 inches o Based on location, it should not require pump truck, only wheelbarrow or Georgia Buggy • Final surface finished with a steel trowel or hand float and brushed with a lightweight brush in a transverse direction producing a uniform gritty surface • All edges rounded to ¼ inch • Expansion joints cut to depth of 1 inch • After concrete has cured, forms to be removed and the outer edges backfilled with suitable earth, uniformly spread and lightly compacted • Grass sod to be installed on backfilled soil along perimeter of concrete • All excess material and debris to be hauled off and disposed by vendor • After hours work may be available with appropriate lighting and safety measures in place. Will require CNE management and CNE Security approval. Concrete Dimensions • Tee Line 1 (west tee): 93 linear feet x 6 feet wide x 4 inch deep • Tee Line 2 (east tee): 85 linear feet x 6 feet wide x 4 inch deep • Linear feet can be adjusted marginally only by agreement of vendor and golf management • Final approval of any adjustments provided by Director Golf Operations All bids are due at 3:00 PM, Thursday, January 10th, 2023. ***BID DEADLINE EXTENDED*** For questions or to schedule a property walk through, contact below. PLEASE SUBMIT BIDS TO: Kimberly Prince, email Kimberly.Prince@cnent.com. Bids received after the bid closing will be rejected. It is the intention of Owner that if an acceptable proposal is received, the selected firm will be notified in writing within 10 business days of bid opening. Any bid received after the time set for opening of Bids, shall not be considered and will be returned. It is the intention of CNE that if an acceptable bid is received, the Contract will be awarded by within 30 days of bid opening. Please note that winning bid(s) will be published. CNE reserves the right to issue one award, multiple awards, or reject all bids. All bids are subject to negotiation prior to award. Awards may be issued without discussion of bid received, and bids should initially be submitted on the most favorable terms from price and technical standpoint. Any award resulting from this Bid/Proposal will be subject to CNE Terms and Conditions. Your bid should indicate hourly ($) rate (when applicable), individual work effort, delivery schedule or time of completion. Any item(s) with exceptions, substitutions, exclusions, additions or qualifications must be noted and clearly indicated on return bid. This procurement is subject to Cherokee Nation Tribal Employment Rights Office (“TERO”) regulations that include a fee of ½ of 1% of total contract award and, if applicable, the completion of a TERO Labor Agreement and payment of associated fees. The successful bidder’s award will be published on the Cherokee Nation’s procurement website and their performance will also be measured, recorded, and reported to the Cherokee Nation. The complete Act is available by contacting the TERO OFFICE at Tahlequah 918-453-5000. TERO bidders are required to provide a copy, front and back, of their TERO certificate with return bid(s) and failure to do so will result in such bidders not receiving the TERO preferences afforded TERO bidders under the CNE procurement and contracting policies and procedures. CHEROKEE NATION GAMING COMMISSION (CNGC) - This requirement may be subject to CNGC policies and procedures. Licensing requirements may be required of the successful vendor(s) to be coordinated with the CNGC. These requirements may include licensing fees as well security and background checks of vendor(s) employees. Current policies and procedures can be found on the Cherokee Nation website or by contacting the CNGC office at 918-431-4116. BONDING NOTICE CNE generally requires payment and performance bonds for all construction contracts in excess of $100,000. However, qualified TERO-certified firms are encouraged to bid, regardless of bonding capability. By submitting a response to this Request for Proposal, the Contractor certifies to the best of their knowledge and belief that the Subcontractor, the firm, or any of its principals are not presently debarred, suspended, or proposed for debarment by any federal, state, local or tribal entity. This certification is a material representation of fact upon which reliance was placed when making award. If it is later determined the Subcontractor rendered an erroneous certification, in addition to other remedies available to CNB or its entities, CNB may terminate the contract resulting from this Request for Proposal for default. In accordance with Cherokee Nation Law, 28 C.N.C.A. §20 no contractors or subcontractors of any Cherokee Nation entity may contract with any business owned by a first degree relative of any elected official of the Cherokee Nation.
Name:kimberly.prince@cnent.com
Email:kimberly.prince@cnent.com
Phone:918-384-7523
Cherokee Nation Entertainment
Awards
none
Comments
kimberly.prince@cnent.com -- Not awarded, bid closed.